This collection of templates provides you with a number of forms frequently used at Iowa State University, Agronomy Department.  The template forms were created on a PC using Microsoft Word 7.0 and Excel 7.0 (or greater) and conform to a uniform standard.  You must be using these versions of the applications, or higher, to ensure the templates will function as designed.

 

Agronomy Department Purchase Form
– Complete this form, SUBMIT to Mary Davis, for purchasing from a source outside the university. [Excel] 5/4/12    {Example}

Directory Information and Office Space / Keys Request Form
- Form used to provide new or changes in Personnel information for the Agronomy Directory and  to request Office Space / Keys in the Agronomy Dept  [Word] 1/20/12

Employee Separation Check List
– Instructions on the form.[Word] 02/10/12

Honorarium or Expense Voucher - 2017 -
Used to reimburse for expenses incurred between January 1, 2017 and December 31, 2017
.
Non-employees and students who are not listed on the Human Resources file must be reimbursed on an Honorarium or Expense Voucher. Also used to pay visiting lecturers and consultants or reimburse ISU or prospective staff/faculty for interview expenses. Also see W-9 Form – Blank and Conflict of Interest Form below. [Excel] 01/03/17

W-9 Form - Blank - The blank W-9 form is to be sent to providers of personal services to allow creating a KFS Vendor, which must be set up before creating a Disbursement Voucher. A payment for services of less than $100.00 can be submitted on a Simple Disbursement Voucher without setting up a KFS Vendor, which also means a W-9 form is not required. [PDF] Controller’s Office.

Conflict of Interest Form - Required as an attachment to a Disbursement Voucher when paying an individual for services of $100.00 or more. If the amount of services is $600.00 or more per voucher, or is expected to be more than $1,000.00 per year, a Professional Services Contractual Agreement also is required to be attached. [PDF] Controller’s Office
**See http://www.controller.iastate.edu/accounting/w9.htm for foreign vendor exceptions/options to W-9.

Intramural - Used for purchases by one university department from another department or campus store (except for equipment) [Excel] 10/19/11 

Key Request Form
see Directory Information and Office Space / Keys Request Form

Lab Emergency Contact Cards
  Fill out and post next to Research Lab Doors [Excel] 4/14/06

Non-Student Hourly Worker Request In-put Form
– Deliver this form to 2104 Agronomy Hall or e-mail to Jody Smith
jodys@iastate.edu. [WORD] 3/9/16 

·       Any new ISU student hourly employee should report to the Agronomy Main Office for instructions. 

Notice of Termination of Salary Employment
- Fill out the form and present to your supervisor.  Also complete the Employee Separation Check List. [Word] 02/10/12

P&S Position Descriptions – Create a position -
To create a P&S position description for vacancy complete the form and send electronically to Lisa McEnaney (lisakay3@iastate.edu).   Any questions, please call Lisa McEnaney, 294-7636. [Word]

P&S Position Descriptions – Update or Reclassify 
- To update or reclassify a current P&S position description for vacancy complete the form and send electronically to Lisa McEnaney (lisakay3@iastate.edu).  Any questions, please call Lisa McEnaney, 294-7636. [Word]

Purchase Requisition -
– see “Agronomy Department Purchase Form

Space Office Allocation Request
– see Directory Information and Office Space /Keys Request Form

Space Storage Request Form
- Used to request Storage Space in the Agronomy Dept [Word] 1/20/12

Student Hourly Employment Sign In Form
– Report to the Agronomy Main Office for any new hire.